Inventory
Goods in/out, stock and stocktake
From the supplier delivery note to the end-of-month count: keep track of what comes in, what goes out and what is left in the storeroom. The weighted average cost updates itself on every receipt, expiry dates stay in view and the stocktake adds up without spreadsheets.
What you gain
- Stock and value always current
- Low-stock and expiry alerts
- Receipts and stocktake without spreadsheets
Stock at a glance
What you have, what it is worth, what is running out
Inventory value
€373
- In stock
- Low stock
- Expiring
Key features
Goods in, out and transfers
Record what comes in and goes out across stores; the average cost recalculates itself and every movement leaves a trail.
Valued stock
How much you have and what it is worth, store by store, with low stock and expiry dates in plain view.
Physical stocktake
Open the count, note what you find, close it: the adjustment realigns the stock on its own.
Invoices become items
Load the supplier e-invoice and it turns into item records and a price list, with AI help to tidy up the lines.
Use-case scenarios
The supplier invoice becomes item records on its own
You load the XML, even a signed .p7m: H-Flow recognises the supplier by VAT number, skips free-goods and technical lines, flags likely duplicates and — when AI is on — suggests a clean name, category and pack. You review line by line and confirm: items and price list updated, stock untouched.
You buy by the case, you issue by the piece
Water arrives in cases of 24. You set the pack once: receive one case and the storeroom shows 24 pieces, with the cost already brought back to the right per-piece figure.
Two suppliers, same product: who is cheaper?
Keep each supplier's price list. H-Flow brings prices to the same unit and marks the cheapest; when you receive goods, the cost is pre-filled from the supplier you picked.
Month end, the stocktake has to add up
Open the count by store and category, note what is really there with variance and value updating as you type. Close it: a single adjustment realigns stock to the counted figure.
A wrong receipt
You posted the wrong document. You void it: the reversing movement puts the stock back as it was and the document stays on record. No manual deletions, no figures that do not add up.
Features in detail
Stores master data
- Items with code, barcode/EAN, category, VAT, perishability and lot tracking
- Packs with a conversion factor: piece, case, pack (one case = 24 pieces)
- Stores (kitchen, bar, fresh…) with a per-store negative-stock policy
- Product categories, units of measure, suppliers and cost centres
- Defaults ready on activation (units and categories preset), one click to reload them
- Anti-duplicate hint on the name and an item code suggested automatically
- Mini calculator in cost fields: type 25.50/24 and it does the maths
Goods in, out and movements
- Receipt from supplier, issue to consumption, transfer between stores, adjustment, waste and return
- Weighted average cost recalculated on every receipt, per item, store and lot
- Document number per type and day, generated on confirmation
- Lots and expiry: automatic issue from the lot that expires first (FEFO)
- Void with a reversing movement: stock goes back as it was, the document stays tracked
- On-the-fly item search in the line, with cost pre-filled from the supplier price list
Stock, value and alerts
- Stock per item and store, valued at average cost
- Low stock: what has dropped below the threshold you set
- Upcoming expiry dates, lot by lot
- Kardex: the movement history with a running balance
- Inventory value always up to date
Physical stocktake
- Open the count by store and category, with stock frozen at that moment
- Count sheet with variance and value in real time
- Close it to generate a single adjustment and realign stock to the count
Supplier price lists
- Several suppliers per item, with price and date
- Price brought back to the base unit to compare like with like
- A mark on the cheapest supplier
- The price list updates itself when you confirm a receipt
Supplier invoices (FatturaPA)
- Load the electronic invoice as XML or signed .p7m
- Match the supplier (VAT number) and the items (barcode, supplier code, name)
- Free-goods and non-stock lines recognised and skipped
- AI help for a clean name, category, unit and pack, when you set it up
- Line-by-line review before confirming: stock is never touched
- Link a line to an item already in the catalogue, with prices and packs in place
A clean catalogue
- Merge two duplicate items: stock summed (weighted average), history, price list, packs and lots reassigned
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